Vice President’s Duties. It shall be the duty of the vice president in the absence of the president/BA to preside and perform all duties pertaining to the office of the president and to render such assistance as may be required of him or her. In case of a vacancy in the president’s office, the vice president shall preside until the LU elects a president to fill the vacancy.
Financial Secretary’s Duties. It is the duty of the FS to keep the books of the LU, to enroll all members, to see that the certificates of membership are obtained for new members and issued to them, to receive from the international office the working cards and to make out the card of each member from the records of the books each month, and to deliver them to the dues collector or collect for them personally, but in no case will the FS issue blank cards to any collector or other officer to fill out and collect dues upon. The FS shall keep a true and proper account between the LU and its members, collect all monies due the LU and pay same to the LT, taking receipt for the same; shall be one of the officers signing all drafts; shall report to the LU at each meeting the amount collected, and shall make a quarterly statement of receipts, deposits, expenditures and balances, and deliver his or her books to the auditing committee when so desired for authentication. The FS shall see that the LU is kept in good standing with the IU, forwarding all reports to the international office and receiving receipts for the same.
Treasurer’s Duties. It shall be the duty of the treasurer to receive from the FS all monies collected by him or her. The treasurer shall make no disbursements without authorization from the president; shall report quarterly all monies received and paid out by him or her and submit his or her books to the auditing committee when so desired and shall, in the name of the union, deposit all money in the bank that the LU shall select, only to be drawn upon drafts signed jointly by two (2) or more officers of the LU.
The Recording Secretary receives and conducts official correspondence of the local union. The duties of the Recording Secretary include the keeping of minutes and the presentation of communications and bills at the local union monthly meetings amongst other duties.
(© Robert's Rules of Order)
Union stewards represent departments, shifts, and work sites. They monitor collective-bargaining agreements, advise employees on contract provisions, confront employers over safety issues, and represent employees in grievance proceedings. A steward's job is important and exciting.
Chief Steward Roles & Responsibilities
You are a workplace leader who represents ATU Local 1593, coordinates Stewards, and enforces the Collective Bargaining Agreement (CBA). You work collectively with stewards, elected leaders, and ATU staff in your workplace, bargaining unit, and sector. You also deal with management on behalf of the union. As Chief Steward, you fulfill the duties of a Steward, but also work with other Stewards in your zone to do the following:
Communication: Encourage Stewards to approach you with questions about processes, contract interpretation, and reports of workplace conflicts and issues. Advise Stewards and other members about union activities and advise bargaining unit and sector leaders about workplace developments. Ensure new member orientations are occurring as needed. Ensure you have a strong relationship with the assigned ATU Labor Relations Officer. Inform Stewards and members about changes in or interpretation of the CBA or as well as relevant arbitration decisions. Be accessible to Stewards by telephone or in person.
Conflict Resolution: Assist in resolving conflicts between members and Stewards or between members and the employer. Be knowledgeable about both workplace and union harassment policies and procedures. Encourage Stewards to talk to you when they encounter harassment in the union or in the workplace, and work with Stewards and/or the ATU Labor Relations Officer to resolve the problem.
Hold regular meetings of all Stewards. Topics should include current workplace issues, barriers facing equity-group Stewards, discrimination/harassment of Stewards in the union and the workplace, and strategies to address issues. Work to dispel, not encourage, rumors.
Grievance Co-ordination: Assign complaints and grievances to Stewards in your zone, considering ~ Stewards’ specialized knowledge of the chance for new Stewards to gain experience of the need to prevent Steward burn-out. Respect members’ right to work with the Steward of their choice. Assist Stewards, as needed, in writing and investigating grievances properly, and in judging whether a complaint is a grievance. In communications with the ATU Labor Relations Officer, keep track of filed grievances and ensure the necessary tasks are completed. Inform Stewards that all grievances are to be fully investigated to identify any violations of the collective agreement and/or any other statutes or laws, before being filed. Educate Stewards on the internal appeal processes. Ensure contract enforcement by: Not agreeing to any deal that violates the provisions in the CBA or any other rights defined in a statute. Challenging violations of the CBA and other rights defined in a statute. Leadership Promote maximum involvement by members in union activities, especially within the collective bargaining process. Delegate duties to Stewards (and to panel reps where relevant) Call and chair regular Steward meetings to share information, identify best practices, and review grievances and other workplace issues. Chair other meetings when necessary, such as membership or union management committee meetings. Recruitment: Actively recruit new Stewards with the goal of achieving a representative Steward body in ATU.
Mentoring & Training: Ensure you are familiar with your CBA, related legislation, workplace policies and procedures, ATU policies, the Steward Manual, and union resource people. Complete training as set out in ATU policy. Orient new Stewards, and support them to meet the expectations set out in the Steward job description.
Mentoring Arrangements for New Stewards: Encourage Stewards to take appropriate training, such as conflict resolution training. Update Stewards about education opportunities. Encourage Stewards to set appropriate limits to prevent stress and burn-out.
Ensure that Stewards are registered with ATU membership records after each election. Ensure distribution and posting of union information within your zone.
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